Kerry A. Gauthier
Highly motivated
administrative professional with over five years experience in supporting
high-level executives. Detail
oriented with strong communication and technical skills;
exercises discretion and sound judgment to screen and prioritize tasks and
information, resolve conflicts, and determine appropriate actions in all
situations.
Areas
of Expertise
·
Superior organization: manages all routine administrative
tasks, maintains complex calendars, arranges all aspects of foreign and
domestic travel, processes all expenses for reimbursement.
·
Expert coordination of on- and off-site meetings and
special events:
generates agendas and presentation materials, coordinates facilities and
equipment.
·
Creative desktop publishing: utilizes exceptional
design, layout, and editing skills to create high-quality presentations and documents
including newsletters, reports, and promotional materials.
·
Expertise in MS Word, Excel, PowerPoint, Outlook.
Additional proficiency in MS Project, Access, Adobe GoLive, and basic website
design and maintenance.
Professional
Experience
Motorola / Symbol Technologies – Holtsville, NY
Fully supported two
Operations Department Vice Presidents, two Senior Directors and their
associated staffs; provided additional support to Senior Vice President of
Operations as needed. Duties included:
·
Maintain executive calendars by scheduling
appointments and events; manage all necessary changes to the schedule on
on-going basis.
·
Coordinate all aspects of on- and off-site meetings
and events including: scheduling, generating and distributing agendas, minutes,
action items, and presentations, facilitating use of teleconference and
web-conference technology and arranging facilities, equipment and catering.
·
Make all arrangements for domestic and international
travel, including airfare, hotel accommodations, ground transportation, and
preparing all necessary visa and passport paperwork.
·
Prepare expense reports for reimbursement and arrange
for payment of recurring expenses.
·
Compose, proofread and edit executive correspondence
and documentation, create presentations and prepare monthly newsletter.
·
Perform routine administrative functions, including screening
calls, visitors, and correspondence maintaining files, photocopying, faxing,
ordering supplies and equipment and arranging for repairs for executive’s
computers, phones and PDAs.
·
Promoted from Administrative Coordinator to Executive
Secretary position and assigned responsibility for two additional executives four
months after hire due to high performance.
Supported
Operations Department Vice President, Senior Director and their associated
staffs; provided additional support to Senior Vice President of Operations as needed.
Duties included:
·
Manage all administrative functions for executives
including calendar maintenance, preparing documents and presentations, travel
arrangement, and expense reimbursement.
·
Plan team building events, supplier / customer visits,
meetings, and department functions.
·
Plan and coordinate annual supplier conference
attended by over 250 people; Arrange events and speakers; act as point of
contact for event attendees to provide assistance and resolve conflicts as
needed. Event came in $8,000 under budget and received 95% satisfaction rating by
participants.
Supported Senior
Director of Professional Services, provide administrative support for two
international certification programs. Duties included:
·
Perform routine administrative functions for Senior
Director, including scheduling meetings and events, managing expenses, and
preparing correspondence, presentations and memos.
·
Coordinate and track all phases of certification
process, including enrollment, training, and certification maintenance and
renewal; Oversee all contract completion and renewal; process fees for
invoicing. Support marketing efforts to promote program and drive recruitment;
create and maintain all program documentation and promotional materials.
·
Serve as primary liaison between program participants,
clients and internal Sales, Training and Services departments to provide needed
services, resolve conflicts and promote certified partners.
·
Support and facilitate all training efforts. Manage
course schedule and enrollment; work closely with Training department to roll
out updated course content. Track students completion of curriculum and program
requirements. Develop and implement personalized, monthly status reports,
advising participants on their status and any outstanding requirements needed
to earn or maintain certification.
·
Managed program independently following departure of
Senior Director; met all recruiting goals and continued program rollout to Asia
Pacific region.
·
Position originated with Manpower Inc. Hired on from
temporary position in January, 2005
Adecco – Bohemia, NY / Office
Team – Melville, NY
Served as
executive and administrative assistant in a series of contractual positions
with increasing scope and responsibility through two employment agencies. Specialize
in mid to long-term temporary positions, particularly medical and maternity
leave replacement.
Additional
Experience
I-Con Science Fiction Inc. – Stony Brook, NY
Organized and
coordinated programming and marketing for annual convention attended by over 5,000
attendees. Key Contributions:
·
Design and implement marketing plan for 2001
convention. Oversee event newsletter and program book publication. Create press
packets and promotional materials. Design and maintain event website. Write
copy for promotional materials and website.
·
Plan convention programming, including standing-room
only events. Book guest speakers and performers. Negotiate fees and make all
arrangements for travel and logistics. Schedule and promote programming. Manage
all facilities, staffing and equipment needs.
·
Manage $15,000 budget and up to 20-person staff.
Education
Bachelor of Arts, Psychology
(2005) — Stony Brook University, Stony
Pending
Certifications
Microsoft Office Specialist Certification